👪User Guide

Owned by Development Techanics
Last updated: Jul 17, 2024 by Development Techanics
3 min read

Dear user, thank you for using the User Magic for Jira app.
With this app you can easily invite and create new users to your Jira Site and assign them exactly to the groups they need to access your Atlassian Products and Projects.

Please remember that you need to be assigned the Show App History or Invite User Functionality Permission on the App configurations to use the App on the Issue View.

Invite new user

As you want to invite a new jira cloud user, just insert the e-mail address of the new user (e.g. a new employee or a collegue that just wants to join you on Jira Cloud) and a reference user. Optionally, you can select the Invite without groups option.

Please notice, that for security reasons, the org-admins group cannot be assigned to a user on the issue view’s app UI. To do so, please switch to the backend Invite user tab of the app.

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As the app is enabled for your project and issue type, open the app by clicking on the app icon on the issue view.

  1. Insert the email address of the new jira cloud user

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  1. Select a reference user or check the Invite user without groups box

  1. Unselect groups you don’t want to assign

  1. Click “Invite user“

By clicking the Invite user button, the new user will be created and assigned to the selected groups. After a short animation, the app UI will remain in this state for the used issue, so you have a documentation on what was done by which user. As you switch back to the issue another time you will again see this picture.

This action is only available once for every issue. If you want to use the feature again, you have to do it on a seperate issue or switch to the apps backend configuration and select Invite user, where you can use the same feature as often as you like.

Assign groups to existing user

As you want to assign groups to an already existing jira cloud user, just insert the e-mail address of the user (e.g. a collegue that should get enhanced access) and a reference user.

Please notice, that for security reasons, the org-admins group cannot be assigned to a user with the issue view’s app UI. To do so, please switch to the backend Invite user tab of the app.

  1. Insert the email address of the existing jira cloud user

  1. Select a reference user

  1. Unselect groups you don’t want to assign

  1. Click “Assign Groups“

Additional Information

Connected Jira Fields

In the app configuration your Jira admin can define, which custom fields should be used to pre-fill the app fields. This function improves your onboarding workflow while enhancing the apps way to be integrated in your Jira site.

Please contact your Jira admin to adjust these settings.

App Fields

Email of new user

Please enter the email address of your existing or to-be Jira Cloud user in this field.

Reference user

Please search and select the correct Jira user you want to use as a reference.

Every user who has the app permission Invite User Functionality will also have the global permission to Browse users and groups for this use case.

Invite user without groups

If you select this option, the user will be created without any group memberships.

Reference user groups

As you select the Reference user, you will see a list of all groups he is a part of, which you can deselect separately.

 

 

 

This App was developed by Techanics. If you have any feedback, feel free to visit our Jira Service Desk.